Annual requirement for COIC disclosure

January 26, 2021

TO: All Economics Faculty, P&S Staff, Postdocs and Graduate Assistants

This message is a reminder to complete your annual COIC disclosure (for 2021) now.  You should also update the COIC disclosure form throughout the year as necessary.  Please review the instructions below carefully because the reporting process has changed, and there are several additions to the policies of which you should be aware.

The university has set a deadline of  March 31 for submission of COIC Disclosures, but the colleges would like to have submissions completed well before this date.  So please complete your disclosure as soon as possible.

Per the Conflicts of Interest and Commitment (COIC) Policy and the COIC Procedures, Applications, and Guidance Document.

All Faculty, P&S staff, Contract Staff, Graduate Assistants and Postdoctoral Scholars are required to disclose whether or not they believe they have a conflict.  Failure to disclose may result in sanctions or disciplinary actions in accordance with the Iowa State University misconduct policies and procedures.

The COIC disclosure is accomplished through an electronic process available at https://login.iastate.edu through ‘COIC’.   The COIC Disclosure site contains a screening question and then a “Graduate Assistant Form”, “Short Form” or “Standard Form” for your disclosure based upon your position responsibilities and your answer to the screening question.

Instructions for COIC Disclosure

  1.  DISCLOSURE FORM. Otherwise, you can sign into the Iowa State Okta home page at https://login.iastate.edu, click the ‘COIC’ button, then on the COIC tab, click ‘COIC Disclosure Form’.
  2. Answer with your appointment type and click ‘Next’. 
  3. Answer the questions to which you are directed.  If asked to provide information about one of your external activities, please give enough detail that reviewers not familiar with your situation can understand.  Avoid abbreviations when possible. You may navigate through the pages by clicking ‘Next’ or ‘Previous.’ Alternatively, there is a dropdown function at the top of the page. 
  4. If you have more than one entity to disclose on any given question, complete the information for one entity and then click ‘Add another Entity’ at the bottom of the page to repeat the section.
  5. When you have completed the disclosure, click on the “Submit” button to forward the form to your supervisor for review. 

Thank you for your cooperation.  Questions about the process of COIC disclosure may be directed to coi@iastate.edu.