Auxiliary exam space reservation

July 23, 2020
News

To faculty and course directors:

The Auxiliary Exam Space Reservation system is available for online courses or for courses that meet in classrooms that cannot hold all of the students at one time.  We have many spaces available, but there is a limit to what we can offer, so some time flexibility on your part may be needed. Reservations can be requested via this form.   https://app.smartsheet.com/b/publish?EQBCT=c2f87fd5dbee4f4abbd1831f08dd71b9

Instructors are responsible for providing exam proctors. For some of the larger areas, we may need to schedule multiple courses at the same time. A host will be available to facilitate seating in the designated areas of the spaces.

For MWF, the exam times will be 50 minutes whether during the day or evening. For TR, the exam times will be 75 minutes whether during the day or evening. We ask that you only reserve a single time period (not two back-to-back) to ensure enough capacity. (Note: for TR courses at 4:10, request the 3:40 time slot and make a note that it is actually 4:10).

For Final Exams, the time periods will be 110 minutes. Final Exams must follow established University procedures

If an exam is going to be online, please indicate this in the comment section so that you are assigned a space that has suitable wifi (determined by ITS). Please note that electric plug-ins are not available, so students must bring their devices fully charged and/or their own back-up batteries. 

As the exams need to be on the syllabus at the beginning of the semester, we are expecting all space requests be made by August 31. After that date, we will be releasing the spaces so they can be used for other purposes. If you do have a need that develops after August 31, you can still submit a request and we will try to find a space. If you have any questions, please email auxexam@iastate.edu.

And, in case you missed the recent general memo for faculty regarding exams, please see: https://www.provost.iastate.edu/academic-programs/fall-2020/fall-2020-in-person-and-online-exam-updates.

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